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 School Policies


Drop-off/Pick-up Procedures

Drop Off

7:30 “A” Street Gate Opened

7:45 “Ash” Street Gate and Front Office Opened

Parents need not park or get out of the car, but rather pull into the 3 minute drop-off zone along the north side of “A” Street or in the loading zone on “Ash” Street. Elementary children can exit vehicle and walk to their designated class line-up area on the blacktop area on the lower playground. Children may not be released from any cars that are not in the loading areas unless they are legally parked and parents walk them onto campus. DO NOT LET CHILDREN IN TO STREET AT ANYTIME.

8:10 First Bell: School Officially Begins

8:20: Students Marked Late

8:25 Gate Locked

After 8:25, late students must enter school through Main Office (Ash Street). Therefore, parents will be required to park their car and accompany the child to the office and sign the tardy slip.

Pick-up

2:20 “A” Street Gate Opened

2:30 Kindergarten Classes Dismissed

Children will be walked to the “A” Street Gate by their teachers. Parent may pull-up to the 3-minute curb and their child will be released to walk to the parent under the supervision of the teacher. Do not linger in the pick-up zone longer than 3-minutes or leave your car unattended. If you do not see your child right away, circle the block and try again. If you need to speak to a staff member please park elsewhere. Kindergarten teachers will remain at the gate with the students until 2:45.

2:45 Grades 1-5 Dismissed

Children will be walked to the “A” Street Gate by their teachers. Parent may pull-up to the 3-minute curb and their child will be released to walk to the parent under the supervision of an adult. Do not linger in the pick-up zone longer than 3-minutes or leave your car unattended. If you do not see your child right away, circle the block and try again. If you need to speak to a staff member please park elsewhere.

CHILDREN WILL BE DISMISSED AT CURBSIDE ONLY.  DO NOT DOUBLE PARK.

3 MINUTE LOADING WILL BE ENFORCED AT ALL TIMES.

3:00 “A” Street Gate Locked

3:05 “Ash Street Gate Locked

Daily Schedule

Full-Day Schedule

8:10 AM       School begins

8:55 AM:   9:15 AM       Recess (K Group A)

9:20 AM:   9:40 AM       Recess (K Group B)

9:15 AM:   9:35 AM       Recess (1)

9:40 AM:     10:00 AM      Recess (2/3)

10:10 AM:     10:30 AM      Recess (4/5)

10:30 AM:     11:20 AM      Recess/Lunch (K)

11:20 AM:     12:10 PM      Recess/Lunch (1)

11:50 AM: 12:40 PM    Recess/Lunch (2/3)

12:20 PM:   1:10 PM      Recess/Lunch (4/5)

1:05 PM:    1:25 PM      Recess  (K Group A)

1:30 PM:    1:50 PM      Recess (K Group B)

2:30 PM      Dismissal K

2:45 PM      Dismissal 1-5

Wednesday Minimum-Day Schedule

8:10 AM      School begins *

10:35 AM :    11:00 AM      Lunch (K)

11:05 AM :    11:30 AM      Lunch (1)

11:35 PM :    12:00 PM      Lunch (2/3)

12:05 PM:     12:25 PM      Lunch (4/5)

12:00 PM      Dismissal Kinder

12:30 PM      Dismissal 1-5 grade

Uniform Policy
Admission Policy

Charter Schools are schools of choice. All students in the San Diego Unified School District and all surrounding districts are eligible to attend AEA. If more students than can be admitted apply, the school will conduct a public lottery in an effort to establish a diverse student population.

The following admission processes will apply:

  • Children of founders and staff are guaranteed admission
  • Siblings of students who are presently enrolled or are admitted through the lottery have priority.
  • Priority is given to San Diego Unified students over those living outside of the district boundaries.
  • Fluent German speakers receive priority for up to 25% of a grade level population in Elementary School Only (Assessment Required).
Attendance/Absences
After School Care

Albert Einstein Academies contracts with SAY San Diego to provide after school childcare for our students in grades K-5. This licensed childcare program is offered to parents for a monthly fee. The program offers homework help The staff are employees of SAY San Diego.

In addition, within our Academies, we coordinate several fee-based After School Enrichment Program options. These classes include activities such yoga, crafts, science, foreign language, and sports. Sign-up for the various classes occur three times per year in fall, winter, and spring and vary in length and duration.  All program teachers have been properly screened and insured.

Bullying Definition and Policy

Albert Einstein Academy Charter School (“AEACS” or “Charter School”) believes all students have the right to a safe and civil learning environment. Discrimination, harassment, intimidation, and bullying are all disruptive behaviors which interfere with students’ ability to learn, negatively affect student engagement, diminish school safety, and contribute to a hostile school environment. As such, the Charter School prohibits any acts of discrimination, harassment, intimidation, and bullying related to school activity or school attendance. This policy is inclusive of instances that occur on any area of the school campus, at school-sponsored events and activities, regardless of location, through school-owned technology, and through other electronic means, consistent with this policy.

As used in this policy, “discrimination, harassment, intimidation, and bullying” describe the intentional conduct, including verbal, physical, written communication, or cyberbullying, that is based on the actual or perceived characteristics of disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. In addition, bullying encompasses any conduct described in the definitions set forth in this policy.

To the extent possible, the Charter School will make reasonable efforts to prevent students from being discriminated against, harassed, intimidated and/or bullied, and will take action to investigate, respond, and address any reports of such behaviors in a timely manner. Charter School staff who witness acts of discrimination, harassment, intimidation, and bullying will take immediate steps to intervene, so long as it is safe to do so.

Definitions

Bullying is defined as any severe or pervasive physical or verbal act or conduct, including communications made in writing or by means of an electronic act, and including one or more acts committed by a student or group of students that constitutes sexual harassment, hate violence or creates an intimidating or hostile educational environment, directed toward one or more students that has or can be reasonably predicted to have the effect of one or more of the following:

A. Placing a reasonable pupil or pupils in fear of harm to that pupil’s or those pupils’ person or property.

B. Causing a reasonable pupil to experience a substantially detrimental effect on his or her physical or mental health.

C. Causing a reasonable pupil to experience a substantial interference with his or her academic performance.

D. Causing a reasonable pupil to experience a substantial interference with his or her ability to participate in or benefit from the services, activities, or privileges provided by the Charter School.

Cyberbullying is an electronic act that includes the transmission of harassing communication, direct threats, or other harmful texts, sounds, or images on the Internet, social media, or other technologies using a telephone, computer, or any wireless communication device. Cyberbullying also includes breaking into another person’s electronic account and assuming that person’s identity in order to damage that person’s reputation.

Electronic act is the transmission of a communication, including, but not limited to, a message, text, sound, or image, or a post on a social network Internet website, by means of an electronic device, including, but not limited to, a telephone, wireless telephone or other wireless communication device, computer or pager.

Reasonable pupil is defined as a pupil, including, but not limited to, an exceptional needs pupil, who exercises care, skill, and judgment in conduct for a person of his or her age, or for a person of his or her age with his or her exceptional needs.

Reporting

All staff are expected to provide appropriate supervision to enforce standards of conduct and, if they observe or become aware of discrimination, intimidation, harassment, or bullying, to intervene as soon as it is safe to do so, call for assistance, and report such incidents. The Board requires staff to follow the procedures in this policy for reporting alleged acts of bullying.

All other members of the school community, including students, parents/guardians, volunteers, and visitors, are encouraged to report any act that may be a violation of this policy to the Principal or designee. While submission of a written report is not required, the reporting party is encouraged to use the report form available in the Main Office. However, oral reports shall also be considered. Reports may be made anonymously, but formal disciplinary action cannot be based solely on anonymous information.

Students are expected to report all incidents of discrimination, intimidation, harassment, bullying, teasing, or other verbal or physical abuse. Any student who feels she/he is a target of such behavior should immediately contact a teacher, counselor, principal, or staff person so that she/he can get assistance in resolving the issue consistent with this policy.

The Charter School acknowledges and respects every individual’s rights to privacy. To that end, consistent with legal requirements, all reports shall be investigated in a manner that protects the confidentiality of the parties and the integrity of the process to the greatest extent possible.

The Charter School prohibits any form of retaliation against any reporter in the reporting process, including but not limited to a reporter’s filing of a complaint or the reporting of violations of this policy. Such participation shall not in any way affect the status, grades or work assignments of the reporter.

Investigation

Upon receipt of a report of harassment, intimidation, or bullying from a student, staff member, parent, volunteer, visitor or affiliate of the Charter School, the Principal or designee will promptly initiate an investigation. At the conclusion of the investigation, the Executive Director or designee will notify the complainant of the outcome of the investigation. However, in no case may the Executive Director or designee reveal confidential student information related to other students, including the type and extent of discipline issued against such students.

Complaints shall be investigated and resolved within thirty (30) school days, unless circumstances reasonably require additional time.

All records related to any investigation of discrimination, harassment, intimidation or bullying will remain in a secure location in the Main Office of the Charter School.

In those instances when the complaint filed under this policy also requires investigation under the Uniform Complaint Procedures, such investigation will be undertaken concurrently.

Appeal

Should the Complainant find the Principal or designee resolution unsatisfactory, he/she may within five (5) school days of the date of resolution, file an appeal with the Designated Appeals Committee. In such cases, at least three (3) certificated School employees who are unfamiliar with the case and who have been previously designated and trained for this purpose shall be assembled to conduct a confidential review of the Complainant’s appeal and render a final disposition.

Consequences

Students who engage in discrimination, harassment, intimidation or bullying may be subject to disciplinary action, up to and including suspension and/or expulsion, as outlined in the Student Discipline Policy of the Charter School.

Cellular Phones

No cell phones are to be used during school hours. If a student is sent to school with a cell phone, it is to remain in his/her backpack turned off through the entire school day. Cell phone calls are restricted to after school only and need to be permitted by a supervising adult or placed in the office.  No pictures or videos are allowed to be taken by any student of another student on campus or field trips. Texts are prohibited. If a student is caught with a cell phone during the school day, it will be immediately confiscated and can be picked up by a parent in the front office. In the event a student has a phone confiscated a second time, the student may be recommended for disciplinary action. In the event of a school emergency, the supervising adults will advise students as to proper cell phone usage protocol.

Language Policy
Lunch/Snacks

Since food and nutrition are such an important part of a young child’s life, we request you make healthy choices when sending lunches and snacks to school.  Avoid highly sweetened food and drinks, as well as “junk food”. No soda or caffeinated drinks are permitted. For safety purposes, no glass bottles are allowed on campus. San Diego City School provides hot lunches daily to all students at the cost of $1.50 per student, except for the students who qualify for free or reduced lunches. In addition, the District provides breakfast from 7:40 to 8:00 a.m. on a daily basis to all students at a cost of $.75, with the exception of students qualifying for free or reduced meals. All families will be required to complete the school lunch application, regardless of whether or not you qualify or intend to use the lunch program. This information is used for state reporting and funding purposes and is kept confidential.

Medication

If you require the school to give your child a prescription medication during the school day, you must bring the medication with a Doctor’s signed release, in the original labeled prescription bottle, to the office with written instructions. Over the counter medications require a form on file that must be signed in order for us to administer medication to your child.

Parent-Teacher Conferences

Approximately half way through the first semester parent-teacher conferences will be scheduled for all students December 1-5 to discuss your child’s progress. Please make every effort to keep the designated appointment. Our Fall semester conferences will be scheduled the week of November 16-20. Fall conferences are considered optional but we encourage all parents to participate if possible. Remember that parent-teacher conferences need not be limited to these times. If you have concerns at any time, feel free to schedule an appointment to discuss your child’s academic progress. As a reminder, Parent-Teacher Conference weeks are minimum days.

Parent Volunteer Opportunities

Research indicates that there is a positive relationship between the level of involvement a parent has in their child’s education and how well the child does in school. The single most important reason our school is so successful is because of the involvement and volunteerism of our parents.  There are many opportunities for you to volunteer throughout the school year. These include, but are not limited to, volunteering to support school events, participating as committee members, campus cleaning, classroom support, and chaperoning field trips.  Please see Friends of AEA  or your child’s teacher for specifics.  The state does require TB screening and a clear read before working as a volunteer directly with children. Ask in the office for more information on TB screening.

Assessment Policy
Report Cards

Reports cards will be issued at the end of each semester. If you have any questions regarding the information on the report cards, please contact your child’s teacher.

School Supplies

Different grades have specific school supply needs, therefore each teacher or grade level has developed a list of requested materials to be provided by the parents. A list of requested supplies will be sent home the first day of school and your willingness to supply these items will be greatly appreciated. Contact teachers with any questions.

Special Education Needs (SEN) Policy
Suspension and Expulsion Policy
Tardies/Sign-in

Even though many families travel some distance to attend AEA, it is expected that children will arrive on time for school. It is disruptive to the teacher and unsettling for the students to have students enter the classroom late. School starts at 8:10 a.m. sharp. Please make certain that you plan for travel time and traffic problems to assure that your child arrives on time. Tardy children must report to the office when they arrive late (see Drop Off/Pick up Procedures for specific details).

If you wish to take your child out of school before the instructional day ends, you must come to the office and sign him/her out. No child may leave campus during the school day without a written release form!

Toys and Electronic Items

All toy and, games must stay at home! Electronic items (games, MP3 players, digital camera, etc.) are prohibited at school. If an electronic item is required for academic purposes, prior permission must be obtained from the appropriate teacher or principal. Electronic items will be confiscated and must be reclaimed in the principal’s office. Repeated confiscations may result in additional disciplinary action.

AEA Classroom and School Visitation Policy
Homeless Student Policy